Thank you for your interest in renting our Grange Hall. Hall rental fees keep the lights on and fund improvements and repairs to the Grange Hall.
Step 1: Read the following rental agreement and frequently asked questions.
Step 2: Check the calendar at marysrivergrange.org for availability of preferred date(s).
Step 3: Contact a rental representative at email@example.com or 541-829-2907.
Step 4: Schedule a tour of the Grange Hall, if desired.
Step 5: Fill out pages 5 – 7 of the rental agreement and pay the $350 per day rental fee for Friday – Sunday, and $100 per day rental fee for Monday – Thursday. There is a $300 refundable security deposit, returned the next week, if the hall is left in good shape. The rental fee is not refundable if a cancellation occurs within 30 days of the scheduled event.
Mail the rental agreement, rental fee, and security deposit to:
Marys River Grange #685
PO Box 1301
Philomath, OR 97370
Or schedule to meet a Grange representative to pay cash.
After verbal or email commitment to a rental, the date will be held for five days. If the renter does not submit the rental agreement, rental fee, and security deposit within five days, the date will NOT be reserved. (We are not responsible for receiving mail on time.)
Step 6: Check the calendar at marysrivergrange.org for confirmation. The date is now reserved. If your event is listed on the calendar as “Pending” we have not yet received your contract or payment.
Step 7: The week of your event, schedule with a Grange representative to pickup a key on the morning of your event. Have a great time, be safe, respectful and responsible.
Step 8: After your event, clean the hall according to the cleaning and closing procedure.
Step 9: Put the key in the drop box before 8 am the following day.
Step 10: The week after your event, you will receive a phone call or email from a Grange representative to discuss your security deposit. The security deposit will be returned in full to the renter within one week after the event IF:
- The Grange Hall was cleaned appropriately.
- There was no damage to property or neighboring properties.
- The key was returned on time.
- There was no other violation to the rental agreement.
Violations of the rental agreement
may result in a
forfeiture of the full security deposit
Grange Hall Facilities and Use
Please be respectful of our Grange Hall and it will continue to be a community resource in the future.
2,000 square foot wood dance floor
200 square foot stage
15 six-foot, white rectangular folding tables (no table cloths)
2 island countertops
1 wooden rolling altar table
several card tables
8 pews around the perimeter
2 wood furnaces with firewood
The main hall does NOT have a sound system or air conditioning.
OPEN FLAMES are not permitted in the Hall.
STILLETO HEELS are not permitted in the Hall because they damage our floor.
Do NOT damage the floor with improper footwear or furniture movement.
Do NOT move any wall hangings.
Do NOT use confetti, rice, birdseed, etc. anywhere on the property, inside or out.
Do NOT use nails, glue, tape of any kind, or any other means of decorating that may damage Grange Hall walls.
Do NOT bring any pets on the premises. (Service animals are okay)
Do NOT exceed maximum capacity.
2 gas ovens/ranges
1 two-chamber sink
Dishes, silverware, and paper products are NOT available during rentals.
2 unisex, single toilet bathrooms
1 Couch and 2 pews
Capacity: 35-40 cars
Do NOT park in the grass.
Do NOT cross the marked property line onto neighbor’s property.
Do NOT allow guests to park in the Greengable Gardens parking lot. (Renters are responsible for where their guests park and how they behave. If guests park in the Greengable Gardens Parking lot, vehicles may be towed at the owner’s expense, and the renters will forfeit their security deposit.)
Frequently Asked Questions (F.A.Q)
Can I set up the day before or clean up the day after my event if the Grange Hall is not rented?
If you need extra time to set up or clean up, you will need to rent another full day of use. The evening before a wedding or party, starting at 7 PM, can be rented for $100 additional charge.
If I join the Grange, can I rent the Grange Hall for less than the standard rental rate?
Active Grange members are allowed to rent the Grange twice per year for $50 per rental. To be an “active member” you must be a paid member ($50), and you must attend at least three Grange meetings or work parties.
I represent a worthy organization or cause. Can I rent the Grange for less than the standard rental rate?
The Marys River Grange is a not-for-profit organization, and rental fees maintain and improve the building, and facilitate our charitable activities. The Marys River Grange sponsors several community events per year, but aside from those, all others must pay the full rental rate.
Can I reserve a date for a Grange Hall rental for a while before paying the full rental fee and security deposit?
After a verbal commitment to a rental, the Grange representative will hold the date for you for up to five days. If we do not receive your rental agreement, rental fee, and security deposit after five days, the date becomes available to other potential renters.
Am I allowed to serve alcohol at my private event held in the Grange Hall?
Yes, but you MUST hire a licensed and insured company (caterer, brewery, restaurant) to provide alcohol service. A written copy of the company’s’ $1,000,000 liability insurance with Marys River Grange listed as “additional insured” and the server’s license must be submitted prior to the event (see more in the “Alcohol Use Agreement”).