Thank you for your interest in renting our Grange Hall. Hall rental fees keep the lights on and fund improvements and repairs to the Grange Hall.
To Rent the Marys River Grange Hall follow these 6 easy steps.
Step 1: Download the following rental contract found at the bottom of this page.
Step 2: Read the Agreement, and the Frequently Asked Questions on this page.
Step 3: Check the calendar at http://marysrivergrange.org/calendar for the availability of your preferred date(s).
Step 4: Contact a rental represntative at mrg685rental@gmail.com noting your contact information, preferred date(s), type of event, and schedule a tour (if desired).
Step 5: Complete pages 5 – 7 of the rental agreement to review with the Grange’s rental representative before submitting with the rental deposit and delivering by mail or in person.
Mailing Address:
Marys River Grange #685
PO Box 1301
Philomath, OR 97370
Step 6: Check the calendar at http://marysrivergrange.org/calendar for confirmation. The event date is now reserved. If your event is listed on the calendar as “Pending” we have not yet received your contract or payment.
Violations of the rental agreement
may result in a
forfeiture of the full security deposit
Grange Hall Facilities and Use
Please be respectful of our Grange Hall and it will continue to be a community resource in the future.
Main Hall
Maximum occupancy 260 people
2,000 square foot wood dance floor
200 square foot stage
8 upholstered pews around the perimeter
2 island countertops for food service
1 wooden rolling altar table
1 wooden rolling altar table
2 wood furnaces with firewood and one small electric heater
(The main hall does not have a sound system or air conditioning)
Multi-Purpose Room
Maximum occupancy 110
Additional capacity of 50 seated at tables or 130 seated/standing
Ductless heating and cooling system
Wood Pellet Stove
Tables and Chairs
20 six-foot white rectangular folding tables (tablecloths not provided)
95 chairs
Kitchen
2 electric ovens/ranges
1 refrigerator (household size)
1 two-basin sink
Cutlery (Dishes are not provided)
Cleaning supplies
Bathrooms
2 unisex, single toilet bathrooms wheelchair accessible (not ADA)
Internet
Wireless internet is available throughout the facility.
Hall Care
OPEN FLAMES are not permitted in the Hall.
STILLETO HEELS are not permitted in the Hall because they damage our floor.
Do NOT damage the floor with improper footwear or furniture movement.
Do NOT move any wall hangings.
Do NOT use confetti, rice, birdseed, etc. anywhere on the property, inside or out.
Do NOT use nails, glue, tape of any kind, or any other means of decorating that may damage Grange Hall walls. Blue masking tape which does not leave adhesive residue may be used in the hall if it is removed afterward
Do NOT bring any pets on the premises. (Service animals are okay)
Do NOT exceed maximum capacity of 122 seated at tables, or 260 standing or with chairs only, unless
prior special arrangements have been made with the Grange and the Fire Department.
Do NOT post signs or banners on the outside of the building.
Parking Lot/Grounds
Capacity: 45-50 cars (if well organized)
Do NOT park in the grass.
Do NOT cross the marked property line onto neighbor’s property.
Do NOT allow guests to park in the Greengable Gardens parking lot. (Renters are responsible for where their guests park and how they behave. If guests park in the Greengable Gardens Parking lot, vehicles may be towed at the owner’s expense, and the renters will forfeit their security deposit.)
Frequently Asked Questions (F.A.Q)
Can I set up the day before or clean up the day after my event if the Grange Hall is not rented?
If you need extra time to set up or clean up, you will need to rent another full day of use. The evening before a wedding or party, starting at 7 PM, can be rented for $150 additional charge.
If I join the Grange, can I rent the Grange Hall for less than the standard rental rate?
Active Grange members are allowed to rent the Grange twice per year for $50 per rental. To be an “active member” you must be a paid member ($50), and you must attend at least three Grange meetings or work parties.
I represent a worthy organization or cause. Can I rent the Grange for less than the standard rental rate?
The Marys River Grange is a not-for-profit organization, and rental fees maintain and improve the building, and facilitate our charitable activities, but we also are mindful of our responsibility to serve our community. A worthy organization or cause can attend a monthly meeting and speak to this issue, and our members will consider your request.
Can I reserve a date for a Grange Hall rental for a while before paying the full rental fee and security deposit?
After a verbal commitment to a rental, the Grange representative will hold the date for you for up to five days. If we do not receive your rental agreement, rental fee, and security deposit after five days, the date becomes available to other potential renters.
Am I allowed to serve alcohol at my private event held in the Grange Hall?
If you wish to serve alcohol during the event you MUST abide by the following:
Renters must use one of the two options listed below to ensure appropriate insurance licensing documentation are met:
- Use of a licensed and insured company (caterer, winery, brewery, etc) to provide and serve the alcohol with a licensed OLCC server, or;
- Use of a “Special Events Insurance” policy, acquired by the renter, allowing the renter to provide the alcohol for the event, using a licensed OLCC server to serve the alcohol.
With either of these options, the insurance policy must list as additional insured for the day(s) of the event, of no less than $1,000,000.00 in coverage, the following:
- OLCC servers name
- Marys River Grange #685
- Oregon State Grange
Why was my Security Deposit not returned in full?
Marys River Grange contracts with a cleaning service. If the Hall floors, kitchen or bathrooms are
left dirty, there is a $250 deduction for paying the cleaners. Any additional work – returning
furniture, cleaning the grounds of trash, removing food from bottle deposit container, cleaning chairs, walls or tables, is performed by members, and charged at $25 per hour. Damage to the Hall or equipment is charged time and materials as appropriate, and unauthorized use of any Grange only areas or equipment (including Junior materials) is not allowed and will be charged at the discretion of the post-rental inspector.
If you want your Deposit returned in full, it’s easy – leave the Hall as you found it.